If you work with teams, you are most likely to have a need to share and collaborate files. Dropbox makes sharing of files, folders, photos, videos or just anything super easy. It’s simple to set up and can save lot of time. Even if you have never used cloud storage before, you can easily learn how to use Dropbox to share files and edit documents online.
If you are away from office and want easy access of your files, all you need is an internet connection. One can access all documents uploaded on dropbox from any device like tablet, phone, computer etc . Not just that, You can also easily edit the file and also share it with a co worker. Best thing I like about drop box is that it save versions of each edited file.
Share files in Dropbox – 3 step process
Go to Drobox and sign up for a new account. It is advised to install dropbox on your PC or mac, this will make the sync easy. In fact you should install it across other devices as well like smartphones or tablets, this will make the document access super easy. After login, Click the Upload button on top and follow the process to attach a file from your computer.
Uploaded document will appear on the home page.
To share -Keep cursor on the document and tap on “share link”.If you are sharing a folder, you can provide option to edit or only view the folder.One can easily do that by creating a new folder and then through a right click on the file, move the specific documents to the new folder.
From the window that opens click on import contacts and follow simple self explanatory steps to import – Gmail, yahoo and Facebook Contacts. (Optional step).
Another way to import contacts is by going to Dropbox.com/account.
Enter e mail address or name of the person with whom you wish to share document and put a message in the message box.
Now you have two options – By clicking on send ( file gets shared) & By clicking on Get link( the link gets copied on clipboard). Both these options work fine.
Congratulations your file is shared.
Dropbox basic is free and user gets 2GB of storage, on Pro version upgrade one gets 1TB of space, Apart from storage space, upgrade also provides other rich features likes – password protection of files and folders that are shared.
Online sharing of documents, files, folders, photos or just anything is fun if you are using a good cloud storage solution. Victory of Dropbox lies in it’s user friendly interface both in terms of file share and online document collaboration.
online Document Collaboration Using Dropbox – 2 Steps
Editing in Dropbox folder
Person who has received the document needs to click on small dropbox icon on bottom tool bar, click on the Dropbox folder, open the file and edit it. To save the file simply follow process which is normally used on computer.
Opening Dropbox folder
You will need to follow the same process to access the file and see edited version. You can also view the edited file on your dropbox website homepage or through the app. Every edited version gets saved automatically.
Video on how to use Dropbox to share files and edit documents online
Congratulations – You have learnt online document collaboration as well.Few good reasons to use Dropbox for file sharing are given below.
1. While the initial free usage is for 2 GB, you can add upto 16 GB of free space through referrals (with each referral you get 500 MB of extra space). Additional space can be bought at attractive prices like 100 GB for $ 9.99 per month.
2. It is the only online cloud storage platform that provides client solutions for Linux, Blackberry, apart from ios, windows, android and mac.
3. Dropbox uses SSL – Secure socket layer and AES 256 encryption. AES 256 is the same encryption standard which is used by banks to secure customer data.
4. It backs up any changes to files for thirty days. So if you need an older version or want to undelete a file, it’s still there.
I would like to hear from you, How do you find Dropbox as a cloud storage solution and what is your experience on Online document collaboration. Do share your views through comment below